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Control-by-control explanation: what each switch does and where it breaks real workflows.
MaiPDF · Restriction controls
Four restriction controls, four different jobs
No-download, no-copy, no-print, and expiry all sound similar, but they solve different risks. Picking the right one starts with understanding each control's job and tradeoff.
What each control is for
Control 1
No download
Job: reduce direct file handoff. Readers stay in-browser and cannot get an official local copy through normal flow.
Good for: proposals, pitch decks, partner docs where “view yes, file transfer no”.
Watch out: not ideal for offline-use materials.
Control 2
No copy (text selection friction)
Job: make select-copy/paste harder for normal users.
Good for: text-heavy proprietary content and draft clauses.
Watch out: can annoy users who need to copy harmless details like contact lines.
Control 3
No print
Job: block print output in normal viewer flow.
Good for: exam content, internal training packs, limited-circulation material.
Watch out: may break legal or procurement workflows that still require print review/signing.
Control 4
Expiry (and open caps)
Job: time-box exposure so old links stop working automatically.
Good for: tenders, dated quotes, campaign-only documents.
Watch out: avoid for evergreen docs unless you truly want links to die later.
Document type → suggested restrictions
| Document type | No download | No copy | No print | Expiry | Why |
|---|---|---|---|---|---|
| Public brochure | Optional | No | No | No | Reach matters more than friction |
| Quote / proposal | Yes | Optional | Often yes | Yes | Control reuse after validity window |
| Portfolio | Yes | Optional | Optional | Optional | Deter casual reuse and uncontrolled file spread |
| Contract draft | Yes | Yes | Usually no | Yes | Need review control, but may still need print |
| Exam/training material | Yes | Yes | Yes | Yes | Temporary and high misuse sensitivity |
This page vs “choose restrictions” page
choose-pdf-restrictions-by-scenario.html
Decision guide: a fast question flow to pick a practical bundle for your exact scenario.
Boundary reminder
Controls are strong for normal users
They block easy misuse paths and reduce accidental leakage in everyday workflows.
No absolute lock on visible content
On-screen material can still be captured by camera or manually rewritten. Set expectations accordingly.